Privacy Policy

1. Who We Are

Tom Fools Ltd (trading as Minnie), Company No. 13888340, registered at 179 High Street, Boston Spa, Wetherby, LS23 6AA (“we”, “us”, “our”) is the data controller for personal data collected through the Minnie platform and this website.

2. What We Collect

We collect: contact information (name, email, phone number), venue business details, EPOS transaction data, staff scheduling and clock-in data, supplier invoice data, and CCTV analysis metadata (not footage). We also collect standard website analytics data.

3. How We Use It

To provide the Minnie platform services, to generate automated reports and alerts, to improve the platform, and to communicate with you about your account. We do not sell your data to third parties.

4. Data Storage & Security

All data is stored on UK-based servers. Data in transit is encrypted using TLS 1.3. Data at rest is encrypted using AES-256. Access is controlled by role and all access is logged.

5. CCTV & Biometric Data

Where the AI CCTV module is activated, Minnie processes live camera frames for analysis purposes only. No video footage is stored by Minnie. Facial recognition data is processed on a legitimate interests basis under Article 6(1)(f) UK GDPR. No biometric templates are retained beyond the active session. A DPIA is required before activation.

6. Your Rights

Under UK GDPR you have the right to access, rectify, erase, restrict processing, data portability, and object to processing. To exercise any of these rights, contact us at info@minnieplatform.com.

7. Data Retention

Active account data is retained for the duration of your subscription. After cancellation, data is retained for 90 days (during which you can request an export) and then permanently deleted.

8. Contact

For privacy enquiries: info@minnieplatform.com

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.